Town of Wappinger              20 Middlebush Road

                            Wappingers Falls, NY  12590

              Regular Meeting              townofwappinger.us

 

              ~ Minutes ~              Joseph Paoloni

                            (845)297-5771

 

Tuesday, October 10, 2017              7:30 PM              Town Hall

 

I.              Call to Order

 

Attendee Name

Organization

Title

Status

Arrived

Lori A. Jiava

Town of Wappinger

Supervisor

Present

7:30 PM

William H. Beale

Town of Wappinger

Councilman

Present

7:30 PM

William Ciccarelli

Town of Wappinger

Councilman

Absent

 

John J. Fenton

Town of Wappinger

Councilman

Absent

 

Michael Kuzmicz

Town of Wappinger

Councilman

Present

7:30 PM

Joseph P. Paoloni

Town of Wappinger

Town Clerk

Present

7:30 PM

Grace Robinson

Town of Wappinger

Deputy Town Clerk

Present

7:30 PM

Albert Roberts

Consultant

Attorney

Present

7:30 PM

Bob Gray

Consultant

Engineer

Present

7:30 PM

II.              Salute to the Flag

III.              Adoption of Agenda

1.              Motion To:              Adopt Agenda

COMMENTS - Current Meeting:

Amended to include the Public Hearing published in both local newspapers and the budget discussions.

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              William H. Beale, Councilman

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton

IV.              Correspondence Log

RESOLUTION:              2017-162

 

Correspondence Log

 

Resolution Authorizing the Acceptance of the Correspondence Log

 

 

NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk.

 

The foregoing was put to a vote which resulted as follows:

 

ü Vote Record - Resolution RES-2017-162

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Lori A. Jiava

Voter

þ

¨

¨

¨

William H. Beale

Seconder

þ

¨

¨

¨

William Ciccarelli

Voter

¨

¨

¨

þ

John J. Fenton

Voter

¨

¨

¨

þ

Michael Kuzmicz

Mover

þ

¨

¨

¨

 

 

Dated: Wappingers Falls, New York

              October 10, 2017                                                       

                                                                     

                                                                      The Resolution is hereby duly declared Adopted.

 

V.              Acknowledge Minutes

1.              Motion To:              Acknowledge Minutes of October 2, 2017

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              William H. Beale, Councilman

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton

VI.              Public Hearing

1.              Public Hearing on Adding Tall Trees to the UWWD

COMMENTS - Current Meeting:

Nobody from the Public appeared for the Public Hearing.

2.              Motion To:              Close Public Hearing

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              William H. Beale, Councilman

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton

VII.              Public Portion

1.              Motion To:              Open Public Portion

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              William H. Beale, Councilman

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton

2.              Motion To:              Close Public Portion

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              Lori A. Jiava, Supervisor

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton

VIII.              Discussions

1.              Recreation Budget

Director Fulton discussed the individual line items in each of the recreation budget line items which included preliminary estimates in line items in both general funds such as celebrations, field trips, etc...  As the estimates are subject to change, the details are available in the online video.  Recreation Chairman Holt asked about the community day budget.  Supervisor Jiava asked Director Fulton to provide a detailed cost analysis of community day for the November 13th meeting.  Councilman Kuzmicz asked to pay Mr. Holt an additional $500 for a total of 16,000.  The board discussed community day.  Director Fulton provided the following budget information:

 

2.              Buildings and Grounds

Steve Frazier appeared before the board to discuss his budget.  He said that the only change he has is in a "dot 419 line".   He added that he had asked for $12,000 but was reduced to $10,000, but actual expenses are closer to $14,000 over the last few years.  Mr. Frazier provided no documents to the Town Clerk.  Supervisor Jiava suggested transferring $2,000 from the 400 line item to get him to the $12,000 that he originally asked for.

3.              Code Enforcement

Zoning Administrator Roberti appeared to discuss Fire, Building, Zoning, and planning.  The only change was a Deputy Fire Inspector and his vehicle.  Supervisor Jiava suggested using the Impala which is currently being used as a 'floating-use' vehicle.  With regards to the Building department, she also spoke of a full time property maintenance person.  She asked for a change in the ZBA stipend from $40 per day to $30 per visit.  Councilman Beale asked for a report outlining the policy.  Ms. Roberti promised the report by the end of the current week.

IX.              Resolutions

RESOLUTION:              2017-159

 

Resolution Authorizing Transfer Of Funds

 

WHEREAS, Superintendent of Highways, Vincent Bettina, has requested a transfer of funds to cover costs associated with the removal of brush, weeds and trees.

              NOW, THEREFORE, BE IT RESOLVED, as follows:

1.              The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein.

2.              The Town Board hereby authorizes the following budget line transfer:

Amount                            From Line                                          To Line                                               $7,000.00                            DB5142.401                                          DB5140.400

                                          Sand                                                        Brush/Weeds CE Trees

 

The foregoing was put to a vote which resulted as follows:

 

ü Vote Record - Resolution RES-2017-159

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Lori A. Jiava

Voter

þ

¨

¨

¨

William H. Beale

Seconder

þ

¨

¨

¨

William Ciccarelli

Voter

¨

¨

¨

þ

John J. Fenton

Voter

¨

¨

¨

þ

Michael Kuzmicz

Mover

þ

¨

¨

¨

 

 

Dated: Wappingers Falls, New York

              October 10, 2017                                                       

                                                                     

                                                                      The Resolution is hereby duly declared Adopted.

 

RESOLUTION:              2017-163

 

Resolution Granting Permission For The Town Of Wappinger To Apply For A Justice Court Assistance Program (Jcap) Grant

 

WHEREAS, the Town of Wappinger Justice Court is eligible for a grant from the State of New York Unified Court System through the Justice Court Assistance Program; and

              WHEREAS, Town of Wappinger Justices, Carl S. Wolfson and Heather L. Kitchen, and Justice Court Chief Clerk, Cheryl Hait, have recommended an application for such grant be made; and

              WHEREAS, Town Justices, Carl S. Wolfson and Heather L. Kitchen, and Justice Court Chief Clerk, Cheryl Hait have prepared an application to the Justice Court Assistance Program Grant in the form attached hereto; and

              WHEREAS, the application is required to be submitted to the New York State Office of Court Administration by October 12, 2017.

             

              NOW, THEREFORE, BE IT RESOLVED, as follows:

1.              The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein.

2.              The Town Board hereby authorizes an application to be made on behalf of the Town of Wappinger Justice Court pursuant to the Justice Court Assistance Program for a Grant as set forth in the copy of the attached application for said Grant.

The Town Board hereby authorizes said application to be signed by Supervisor Lori A. Jiava as well as Town Justices Carl S. Wolfson and Heather L. Kitchen, by and on behalf of the Town of Wappinger Justice Court, and further authorizes Justice Court Chief Clerk Cheryl Hait to submit the application to the New York State Office of Court Administration to comply with the October 12, 2017 submission date.

 

The foregoing was put to a vote which resulted as follows:

 

ü Vote Record - Resolution RES-2017-163

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Lori A. Jiava

Voter

þ

¨

¨

¨

William H. Beale

Seconder

þ

¨

¨

¨

William Ciccarelli

Voter

¨

¨

¨

þ

John J. Fenton

Voter

¨

¨

¨

þ

Michael Kuzmicz

Mover

þ

¨

¨

¨

 

 

Dated: Wappingers Falls, New York

              October 10, 2017                                                       

                                                                     

                                                                      The Resolution is hereby duly declared Adopted.

 

RESOLUTION:              2017-164

 

Resolution Awarding Bid For Tall Trees Interconnection To The United Wappinger Water District

 

WHEREAS, the Town Board authorized the Engineer to the Town, Morris Associates Engineering and Surveying Consultants, PLLC, to solicit bids for the Tall Trees Interconnection to the United Wappinger Water District; and

WHEREAS, bids were duly solicited and the following bids were received on September 28, 2017 as follows:

 

 

Contractor                                                                                                                Base Bid                           

Boyce Excavating Company, Inc.                                                                      $132,218

Sun Up Enterprises, Inc.                                                                                    $135,999

Kings Capital Construction                                                                                    $142,500

Thomas Gleason, Inc.                                                                                                  $143,690

Roehrs Construction, Inc.                                                                                    $157,750

Legacy Supply, LLC                                                                                                  $297,500

 

 

WHEREAS, by letter dated October 4, 2017 from Morris Associates Engineering and Surveying Consultants, PLLC, a copy of which is affixed hereto, it was determined that the lowest responsible bidder is Boyce Excavating Company, Inc., with a bid in the amount of $132,218; and

WHEREAS, the Town Board wishes to award the contract to Boyce Excavating Company, Inc., 2817 Route 6, P.O. Box 367, Slate Hill, New York 10973, in the proposed amount of $132,218.

              NOW, THEREFORE, BE IT RESOLVED, as follows:

1.              The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein.

2.              The Town of Wappinger hereby awards the bid for the Tall Trees Interconnection to the United Wappinger Water District to Boyce Excavating Company, Inc., 2817 Route 6, P.O. Box 367, Slate Hill, New York 10973, in the amount of $132,218.

In accordance with the bid specifications, the Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by Morris Associates Engineering & Surveying Consultants, PLLC, including the Notice of Award and Notice to Proceed and forward a copy to Boyce Excavating Company, Inc., after the Attorney to the Town has confirmed that Boyce Excavating Company, Inc., has duly executed the contract documents, has supplied the necessary Performance Bond, Payment Bond and insurance certificates all as otherwise specified by the bid specifications.

 

The foregoing was put to a vote which resulted as follows:

 

ü Vote Record - Resolution RES-2017-164

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Lori A. Jiava

Voter

þ

¨

¨

¨

William H. Beale

Mover

þ

¨

¨

¨

William Ciccarelli

Voter

¨

¨

¨

þ

John J. Fenton

Voter

¨

¨

¨

þ

Michael Kuzmicz

Seconder

þ

¨

¨

¨

 

 

Dated: Wappingers Falls, New York

              October 10, 2017                                                       

                                                                     

                                                                      The Resolution is hereby duly declared Adopted.

 

RESOLUTION:              2017-165

 

Resolution Awarding Bid For Emergency Services Building

 

WHEREAS, the Town Board authorized the Engineer to the Town, Morris Associates Engineering and Surveying Consultants, PLLC, to solicit bids for the Emergency Services Building Renovation Project; and

WHEREAS, bids and specifications were prepared by Morris Associates, Engineers to the Town, for the work required for the Emergency Services Building Renovation Project; and

WHEREAS, bids were duly solicited for the work to be done and the following bids were received on September 25, 2017:

 

 

General Construction Contract:

Contractor                                                                      Base Bid______Alt. #1                            Alt. #2                            Alt. #3             

J.C. Millbank Construction Co., Inc.                            $450,600              $48,300                            $12,000                            $52,600                               A. Transitional Builders                                                        $498,330              $57,897                            $25,356                            $56,657

Butler Construction                                                        $544,421              $110,000              $18,000                            $35,000

Rondack Corp.                                                                      $570,925              $96,048                            $40,200                            $40,800

Meyer Contracting Corp.                                          $487,000              $89,700                            $11,000                            $39,400

 

HVAC Construction Contract:

 

Contractor                                                                                                  Base Bid                                                       

DJ Heating & Air Conditioning, Inc.                                                        $779,130

S&O Construction Services, Inc.                                                        $906,194

Southeast Mechanical Corp.                                                                      $1,014,000

 

Electrical Construction Contract:

 

Contractor                                                                                                  Base Bid                                                       

A.G.V. Electrical Contracting, LLC                                                        $243,305

H.V.S., LLC                                                                                                  $289,000

RLJ Electric Corp.                                                                                    $295,000

Black Electric                                                                                                  $335,800

 

Plumbing Construction Contract:

 

Contractor                                                                                                  Base Bid                                                       

C. McGovern Plumbing Corp.                                                                      $69,452

Southeast Plumbing Corp.                                                                      $221,000

 

WHEREAS, by letter dated October 4, 2017 from Morris Associates Engineering & Surveying Consultants, PLLC, Engineers to the Town, it was determined that the lowest responsible bidders are as follows:

A.              General Construction Contract - J.C. Millbank Construction Co., Inc. and recommends that J.C. Millbank Construction Co., Inc. be awarded the General Construction Contract in the base amount of $450,600, including Alternate #1 bid amount of $48,300, Alternate #2 bid amount of $12,000 and Alternate #3 bid amount of $52,600, for a total bid amount of $563,500;

B.              HVAC Construction Contract - DJ Heating & Air Conditioning, Inc. and recommends that DJ Heating & Air Conditioning, Inc. be awarded the HVAC Construction Contract in the amount of $779,130;

C.              Electrical Construction Contract - A.G.V. Electrical Contracting, LLC and recommends that A.G.V. Electrical Contracting, LLC be awarded the Electrical Construction Contract in the amount of $243,305; and

D.              Plumbing Construction Contract - C. McGovern Plumbing Corp. and recommends that C. McGovern Plumbing Corp. be awarded the Plumbing Construction Contract in the amount of $69,452,

all as set forth in the aforementioned recommendation letter, a copy of which is affixed hereto.

              NOW, THEREFORE, BE IT RESOLVED, as follows:

1.              The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein.

2.              The Town Board hereby awards the bids for the Emergency Services Building Renovation Project to the following lowest responsible bidders:

A.              General Construction Contract - J.C. Millbank Construction Co., Inc. and recommends that J.C. Millbank Construction Co., Inc. be awarded the General Construction Contract in the base amount of $450,600, including Alternate #1 bid amount of $48,300, Alternate #2 bid amount of $12,000 and Alternate #3 bid amount of $52,600, for a total bid amount of $563,500;

B.              HVAC Construction Contract - DJ Heating & Air Conditioning, Inc. and recommends that DJ Heating & Air Conditioning, Inc. be awarded the HVAC Construction Contract in the amount of $779,130;

C.              Electrical Construction Contract - A.G.V. Electrical Contracting, LLC and recommends that A.G.V. Electrical Contracting, LLC be awarded the Electrical Construction Contract in the amount of $243,305; and

D.              Plumbing Construction Contract - C. McGovern Plumbing Corp. and recommends that C. McGovern Plumbing Corp. be awarded the Plumbing Construction Contract in the amount of $69,452.

3.              In accordance with the authorized bid specifications, the Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by Morris Associates, including the Notices of Award and Notices to Proceed and forward a copy to each of the aforementioned contractors, after the Attorney to the Town has confirmed that each of the aforementioned contractors has duly executed the required contract documents, has supplied the necessary Performance Bonds, Payment Bonds and provided insurance certificates all as otherwise required by the bid specifications for each of the aforementioned Contracts.

 

The foregoing was put to a vote which resulted as follows:

 

ü Vote Record - Resolution RES-2017-165

þ

Adopted

¨

Adopted as Amended

¨

Defeated

¨

Tabled

¨

Withdrawn

 

 

Yes/Aye

No/Nay

Abstain

Absent

Lori A. Jiava

Voter

þ

¨

¨

¨

William H. Beale

Mover

þ

¨

¨

¨

William Ciccarelli

Voter

¨

¨

¨

þ

John J. Fenton

Voter

¨

¨

¨

þ

Michael Kuzmicz

Seconder

þ

¨

¨

¨

 

 

Dated: Wappingers Falls, New York

              October 10, 2017                                                       

                                                                     

                                                                      The Resolution is hereby duly declared Adopted.

 

X.              Items for Special Consideration/New Business

Nothing of historical significance was addressed.

XI.              Adjournment

              Motion To:              Wappinger Adjournment & Signature

COMMENTS - Current Meeting:

The meeting adjourned at 9:01 PM.

 

                                                        ____________________

                                                                Joseph P. Paoloni

                                                                    Town Clerk

RESULT:              ADOPTED [UNANIMOUS]

MOVER:              Michael Kuzmicz, Councilman

SECONDER:              William H. Beale, Councilman

AYES:              Lori A. Jiava, William H. Beale, Michael Kuzmicz

ABSENT:              William Ciccarelli, John J. Fenton